Author: itechmonster

At SBS Events, we specialise in delivering outstanding event production services, from
corporate conferences to hybrid events that bridge the gap between in-person and virtual
audiences. Every event we handle is tailored to meet the unique needs of our clients, ensuring
a seamless experience for attendees and organisers alike.

How We Deliver Flawless Hybrid Events

Creating a seamless hybrid event requires precision, expertise, and the right combination of
technology and planning. At SBS Events, we handle every detail with care, ensuring the
in-person experience is engaging and the virtual audience feels just as connected. Here’s how
we make it happen:

Audio: Clear Sound for Every Attendee

Sound is the foundation of any great event. Without clear, balanced audio, communication
breaks down, and engagement suffers. We focus on delivering impeccable audio for both live
and virtual attendees by using:

• High-Quality Speakers: We use D&B Audiotechnik speakers, known for their precision and power, to ensure sound is evenly distributed across the room. Every word is heard clearly, whether you’re at the front row or the back.
• Digital Mixing Systems: Advanced tools like the Allen & Heath digital mixing console allow our technicians to fine-tune sound levels in real time. This ensures all audio sources—speakers, microphones, or multimedia—blend harmoniously.
• Wireless Microphones: Sennheiser wireless systems give presenters the freedom to move across the stage without compromising sound qualit¹y. For hybrid events, these microphones also ensure crystal-clear audio for virtual attendees.
• Tailored Solutions for Remote Participants: We integrate the audio feed directly into the streaming platform, ensuring remote attendees experience the same sound quality as those in the room.

Lighting: Crafting the Perfect Atmosphere

Lighting does more than illuminate a space—it sets the mood and highlights key moments. We
tailor lighting to suit the event’s tone and branding, creating an immersive experience for all
attendees. Here’s how we make lighting work for hybrid events:

• Stage Profiles: We strategically position stage lighting to ensure speakers are well-lit,
  creating sharp, clear visuals for both the live audience and video feeds.
• Uplighters and Branding Colors: Uplighters in your brand colors provide a cohesive and polished look. These small details make a big impact on the atmosphere and reinforce your event’s identity.
• Dynamic LED Backdrops: LED battens and custom backdrops add depth and dimension to the stage, making presentations visually engaging for both live and virtual audiences.
• Lighting Transitions: Smooth transitions and effects are programmed to highlight key moments, such as speaker introductions or panel discussions, keeping the audience focused and engaged

Video Production: Visuals that Captivate and Connect

Video is the bridge between in-person and virtual audiences. It’s not just about capturing
moments; it’s about creating an engaging, professional-quality experience that connects
everyone in real-time. Our approach to video production includes:

• Large Display Screens: Strategically placed 75” and 65” screens ensure that presentations and speaker visuals are clear and accessible to all in-room attendees.
• Comfort Monitors for Speakers: We set up confidence monitors so presenters can see their slides, timers, or notes without turning their back on the audience, maintaining their connection with attendees.
• Multi-Camera Setups: Using a 4-camera 4K system, our team captures every angle—from wide shots of the stage to close-ups of individual speakers. This dynamic footage is streamed live for remote audiences.
• Content Synchronisation: Our operators coordinate with presenters to ensure videos, slides, and interactive elements like polls or Q&A tools (e.g., Slido) are displayed on time, without glitches.
• Interactive Virtual Platforms: We integrate virtual engagement tools, such as live Q&A, polls, and chat features, to make remote attendees feel like active participants in the event.

Communication & Coordination: Staying in Sync

A well-coordinated team is essential for any live event, especially one involving both
in-person and virtual elements. At SBS Events, we ensure seamless communication across all
team members and vendors by:

• Wireless Communication Systems: Our Hollyland wireless comms system keeps everyone—stagehands, technicians, and producers—in constant contact. This allows us to respond to issues instantly and coordinate smooth transitions between segments.
• On-Site Production Managers: A dedicated production manager oversees all operations, ensuring every team member understands their role and responsibilities throughout the event.
• Rehearsals and Run-Throughs: We conduct full-scale rehearsals to anticipate challenges and fine-tune every aspect of the production.

Backup Systems & Redundancy: Always Prepared

Hybrid events are complex, and technical issues can arise unexpectedly. To ensure
uninterrupted delivery, we implement redundancy across critical systems, including:

• Backup Laptops and Equipment: Every PowerPoint or video presentation is run on a backup laptop simultaneously. If the primary device encounters an issue, we can switch over seamlessly without disrupting the event flow.
• Internet Redundancy: With hybrid events relying heavily on internet connectivity, we provide backup 5G data connections to ensure the livestream continues without interruptions, even if the primary network fails.
• Power Backup: Uninterruptible Power Supplies (UPS) and backup generators keep all critical equipment powered during outages, protecting the event from unexpected downtime.
• Redundant Streaming Servers: For virtual attendees, we use multiple streaming servers to prevent any service disruptions. If one server goes down, the feed automatically switches to another without any impact on viewers.

By combining expertise, advanced technology, and proactive planning, SBS Events ensures
every hybrid conference runs smoothly. Our goal is to create a seamless, engaging
experience for all attendees—wherever they are.

A London Hybrid Conference: A Recent Example

Recently, we had the privilege of providing full production services for a hybrid conference in
London. This project exemplified the depth and breadth of our expertise:

• Audio Excellence: We equipped the venue with D&B Audiotechnik speakers and Sennheiser microphones, ensuring clarity for all participants.
• Vibrant Lighting: Uplighters in the client’s brand colors added a professional yet inviting touch.
• Advanced Video Production: A 4K camera setup and synchronised content delivery allowed both in-person and virtual audiences to stay fully engaged.

The event’s success reinforced our commitment to creating flawless experiences for every
client.

Partner with SBS Events

Whether you’re planning a small corporate meeting or a large-scale hybrid conference, SBS
Events has the expertise and tools to bring your vision to life. From concept to execution,
we’re your trusted partner in delivering memorable events that connect people across the
globe.

Stay tuned for more insights and stories from our latest projects. Let SBS Events make your
next event exceptional!

EventProduction #HybridEventExperts #SBS #SeamlessExecution

Contact us today to discuss how we can bring your vision to life. With SBS Events, exceptional
audio-visual experiences are just a call away.

Get in Touch with SBS Events

📞 Phone: 01489 326426
📨Email: hello@sbs-events.com
🌐Website: www.sbs-events.com

Introduction

In today’s digitally driven world, audio-visual (AV) equipment has become a staple in various events, venues, and corporate establishments. However, a common debate revolves around whether it is more beneficial to hire AV gear for regular events or to have permanent installations. This blog post will delve into the benefits of having permanent AV gear installed in your premises over hiring for regular events.

Cost-Effective in the Long Run

While the initial outlay for permanent AV equipment may seem high, it is important to consider the long-term benefits. When you are regularly hiring AV gear, the costs can quickly add up over time. On the other hand, owning your gear means you only have to cover the cost once, and then you can use it indefinitely. Moreover, you won’t be subject to unexpected price hikes, which are common in rental services. Thus, permanent installation ultimately proves to be more cost-effective.

Greater Control and Customization

Having your own AV gear installed provides you with greater control and customization. You can choose equipment that suits your specific needs, and you have the freedom to adjust the settings anytime you want. When you hire AV gear, you are often limited to what the rental company offers and may also have restrictions on altering settings or configurations. With permanent installations, you can ensure that your presentations, performances, or broadcasts meet your exact requirements.

Availability and Reliability

Lastly, owning your AV equipment guarantees its availability whenever you need it. You don’t have to worry about booking in advance or dealing with last-minute rental issues. Also, it gives you a reliable setup, as you are familiar with the equipment and can maintain it regularly. When renting, there is always a risk of getting faulty or poorly maintained equipment which could lead to disruptions during your event.

Conclusion

While hiring AV gear might seem convenient for one-off events, the benefits of having permanent installations cannot be overlooked. They offer cost-effectiveness in the long run, greater control and customization, and ensure availability and reliability. Remember, an investment in quality AV gear not only enhances your events but also adds value to your premises.

About SBS Events

SBS Events are expert AV installation specialists. We have extensive experience in installing AV equipment for a wide range of venues, from large-scale event spaces to intimate places of worship. Our commitment is to provide the best possible AV solutions that cater to the specific needs and preferences of our clients. Trust in our expertise to transform your space with high-quality, reliable, and efficient AV installations.

In the world of corporate and private Christmas parties, the magic of audio visual (AV) solutions is a key ingredient in creating unforgettable experiences.

From transforming a simple gathering into a true spectacle, to adding subtle production value to your celebrations, AV solutions play a vital role. Let’s dive into how you can use the power of AV to make your festive business events a success this year!

THE POWER OF SOUND

The ambiance of a great party is often made by its sound. Clear, crisp, and immersive sound can instantly improve your event. Imagine the jingle of Christmas carols sounding through the venue, the CEO’s end of year speech heard by every attendee, or the soft hum of networking chatter creating a lively atmosphere. The right sound solutions can ensure every note, every word, every sound is heard as it should be, setting the perfect tone for your event.

TRANSFORMATIVE LIGHTING

Lighting has the power to create visual magic, turning the ordinary into the extraordinary. Transform your venue into a winter wonderland or a sparkling festive feast with the right lighting solutions. Well placed lights can highlight important areas, create visual depth, and set a festive mood. The right lighting can make a huge difference to the overall ambiance of your event.

DYNAMIC VIDEO SOLUTIONS

Video can add a dynamic element to any event. It can help you create lasting memories and share them with everyone. You can broadcast a live stream of your event, share a year in review video, or even stream to remote attendees on a big screen. The possibilities with video solutions are endless and can greatly enhance the experience of your attendees present and online! This is an area of AV that often sounds much more complex than it actually is. If you need video solutions for your Christmas events this year, the SBS team has you covered!

A SMOOTH EVENT WITH EXPERTISE

An expert team handling the technical aspects of AV can ensure a smooth event.The expertise of the SBS Events team can help you avoid technical glitches and ensure seamless operation from start to finish. This allows you to concentrate on entertaining your guests and making the event a success.AV solutions can play a significant role in enhancing your corporate and private Christmas parties. By effectively utilizing sound, lighting, and video solutions, you can create lasting experiences and unforgettable festive business events. This Christmas, let the magic of AV add a touch of sparkle to your celebrations.If you want to enhance your events this year, contact the SBS team and discuss your event vision with us. We can help you execute that vision and more.

Here are six current trends in events that you won’t want to miss!

1. SUSTAINABILITY

More and more event planners are incorporating eco friendly practices into their events. Sustainability is no longer a buzzword but has become an essential aspect of event planning. The trend includes using recyclable materials, reducing waste, and serving locally sourced food. Event planners are becoming more conscious of their carbon footprint and are taking steps to reduce it. Incorporating sustainable practices can not only reduce the environmental impact of events but also promote a positive image for the event organisers. The SBS team are fully equipped to adapt to events that are being planned predicated on eco friendly solutions and practises, to the best of our ability.

2. PERSONALISATION

Event attendees want a unique experience tailored to their preferences. Personalisation can include everything from customiSed menus to interactive activities. Attendees want events that cater to their individual preferences and interests. Take weddings for example the current go to wedding trend is rustic, autumnal themes. These subtle aesthetic choices can often be ruined with the integration of big lighting rigs and engineer booths. That’s why we have made it our goal to use the theme of the events to seamlessly integrate our setups, including them in the design, not interfering with it.

3. TECHNOLOGY

Technology is becoming increasingly important in events. From virtual and augmented reality to live streaming and social media integration, technology is changing the way events are organised and experienced. Event planners are using technology to create interactive experiences, such as virtual reality booths and live streaming of events. Social media is also a critical component of event marketing and promotion. Event planners are using social media to engage attendees before, during, and after events.

4. HEALTH AND WELLNESS

Attendees are increasingly concerned about their health and well-being, and event planners are responding by incorporating wellness activities like yoga classes, healthy food options, and relaxation areas. Event planners can work with health and wellness experts to develop programs that promote physical and mental health. The trend is not limited to fitness classes but also includes healthier food options, such as plant-based menus, and relaxation areas where attendees can recharge and rejuvenate. If you’re going to incorporate immersive experiences into your events, consider using AV solutions to further enhance their purpose. After all, atmosphere is key.

5. IMMERSIVE EXPERIENCES

Event attendees want to be fully immersed in the experience, and event planners are answering with sensory experiences like interactive installations, 3D projections, and virtual reality experiences. Immersive experiences can be used to create a unique and memorable event. Event planners can use immersive technologies to create interactive installations that engage attendees and provide them with a unique experience.

6. DIVERSITY AND INCLUSION

Events that celebrate diversity and promote inclusivity are becoming more popular. This includes events that highlight underrepresented voices, showcase diverse cultural traditions, and incorporate accessibility features for attendees with disabilities. Event planners can work with diversity and inclusion experts to create events that are welcoming to all attendees, regardless of their background or abilities. The trend is not just about diversity but also about creating an inclusive environment where all attendees feel welcome and valued. We have many ways of helping bring the vision of inclusivity and diversity to life with our tried and tested accessible solutions. In conclusion, staying up-to-date with the latest trends in event planning can help event planners create successful events that meet the expectations of attendees.

SBS Events can help provide solutions to suit these trends, to help enhance audience experience and make your event the best it can possibly be!

Organising an outdoor event or festival can be a daunting task.

You want to make sure that your attendees have a great experience, and one way to do that is by adding production value that makes your event stand out. A well produced event can create a memorable experience that attendees will talk about for years to come. In this blog post, we will look at the various elements needed to add production value to your outdoor event or festival, how budgets play a crucial role, and how to keep it eco friendly.

STAGING

Staging is one of the most important elements of any outdoor event. It not only provides a platform for performers but also showcases the event’s brand. A well designed stage can create a focal point for attendees and add to the ambiance of the event. However, staging can become quite expensive, particularly when it comes to outdoor events. SBS Events can source various stage setups for you, so you can rest assured that your event can run properly, with the right gear, all in budget.

SOUND SYSTEM

Having a high quality sound system is essential to any event, but it is especially important for outdoor events. Sound quality can make or break the attendee’s experience. Therefore, it is essential to invest in a good sound system. Renting a sound system is easy and affordable and with the right crew, you’ll have the best sound production money can buy at your event. SBS not only provide the best sound equipment on the market, but also t he best techs in the game.

WOW FACTOR LIGHTING

Lighting can bring an event to life and create a magical atmosphere. There are numerous ways to incorporate lighting into your outdoor event, from string lights to spotlights to projection mapping. Even decorative lighting like festoon or simple uplighter will do the trick. Lighting is everything, so make sure when planning your event, you have the visuals in mind.

VIDEO WALLS FOR EXTRA CONTENT/LIVE CAMERAS

Video walls are becoming increasingly popular at larger events, and they are an excellent way to add production value. They can be used to display extra content, such as sponsor logos, event schedules, or social media feeds. You can also use video walls to display live cameras that capture the event’s action, giving attendees a unique perspective. To add production value with video walls, consider using modular screens that can be configured to fit any space or size.

ECO-FRIENDLY PRODUCTION

Keeping your event eco-friendly is becoming increasingly important to attendees. Therefore,it is crucial to consider the environmental impact of your event. There are various ways to make your event more eco-friendly, from using biodegradable catering packaging to sourcing local food and beverage vendors. Additionally, you can consider using solar-powered generators or using biodiesel fuel to power generators. You can also use recycled materials for your event’s signage, or consider using digital signage to eliminate the need for printed materials.

BOOMING BACKLINE

Another important aspect of adding production value to your outdoor event or festival is backline hire. Backline is the equipment that musicians use on stage, such as amplifiers, drumkits, and keyboards. While it is not always necessary to provide backline for every performer,it can make a big difference in the overall sound quality, performance and makes changeovers quicker and smoother. SBS Events can provide a range of backline hire options,including high-quality equipment and professional technicians to ensure that your performers have everything they need to put on a great show.

SUMMARY

Adding production value to your outdoor event or festival does not have to be expensive.With creative ideas and careful planning, you can create an unforgettable experience for attendees while staying within your budget. Remember to consider the various elements needed, including staging, sound systems, wow factor lighting, video walls, and eco-friendliness. With these tips, your event is sure tobe a success.